LaserFiche Import Agent™ Add Value to Devices Such as Digital Copiers, Multifunction Printers, and Fax Servers LaserFiche Import Agent provides effortless document importing and management within a LaserFiche repository. Businesses constantly generate documents that must be readily accessible. These documents come from a variety of sources, such as multifunctional peripherals (MFPs), which include devices performing any combination of printing, faxing, scanning, and copying. Without the Import Agent, the risk of misfiling documents and incorrect index cards exists. Documents are more difficult to find as a result. LaserFiche Import Agent maximizes document accessibility by automating document importing and document management within the LaserFiche repository.
LaserFiche Import Agent Knows…
Where to look for documents LaserFiche Import Agent looks for documents wherever they are created and sends those documents to a LaserFiche folder. The LaserFiche Import Agent monitors file folders. For example, an MFP captures documents and stores these documents in a file folder on a network. LaserFiche Import Agent automatically looks for specified documents in that network file folder and moves them to the LaserFiche repository.
How to organize your documents Configurable document filters in LaserFiche Import Agent organize documents into folders based on filename, document type, or a combination. For example, the Import Agent provides the capability of importing TIFF images from a network folder into the LaserFiche repository. Moreover, the Import Agent auto-populates the index card template fields for the imported TIFF image.
How to minimize network traffic An automated schedule efficiently archives documents in the LaserFiche repository. Schedules represent the time during which the LaserFiche Import Agent actively looks for documents in specific directories thereby minimizing network traffic during peak hours of the day. In an exemplary instance, a remote office in a wide area network (WAN) would configure a schedule to send captured documents over the WAN to the LaserFiche repository at the main office during off-peak hours. Scheduling document transmittal in this manner conserves network bandwidth.
LaserFiche Import Agent Highlights • Automatically import documents into a LaserFiche repository
• Schedules allow documents to be imported during off-peak hours
• Emulate any filing schema already established for your paper documents
• Apply user-defined index card templates to documents automatically
• Auto populate fields in index card templates
• Create unique names for documents automatically
• Eliminate misfiled documents
• Archive documents within the digital LaserFiche repository for long-term preservation
Promote Efficient Document Management LaserFiche Import Agent designates a destination folder for captured documents. The destination folder does not have to exist in the LaserFiche repository prior to importing the document. If the destination folder does not exist when the captured document is imported, it will be automatically created. Moreover, LaserFiche Import Agent provides for naming a captured document using the original file name. Automatic assignment of index card field data to captured documents upon importing them is an additional capability of LaserFiche Import Agent.
www.eds.com.my
